How Can I Reduce My AHT?

How is AHT calculated?

Average handle time, or AHT, is an important call center metric.

To calculate AHT, add your total talk time + total hold time + total after-call tasks, and then divide by the number of total calls.

That is your average handle time..

What is call abandonment rate?

For an inbound call center, the abandon rate is the percentage of inbound phone calls made to a call center or service desk that is abandoned by the customer before speaking to an agent. It is calculated as abandoned calls divided by total inbound calls. Abandon rates have a direct relation to waiting times.

What is BPO shrinkage?

Shrinkage can be defined as the time for which people are paid during which they are not available to handle calls. There are many reasons that can cause shrinkage – and it has to be taken into account when scheduling the required number of agents to meet call volumes.

How is ACD calculated?

The Average Call Duration (ACD) is calculated by taking the sum of billable seconds (billsec) of answered calls and dividing it by the number of these answered calls.

What is a good FCR rate?

Industry Standard – 70–75% Generally, the industry benchmark for FCR is between 70 and 75%. However, there are many different ways to measure FCR, and percentages will likely change depending on the method you use. This makes it impossible to accurately benchmark FCR across the contact centre.

What does AHT mean in a call center?

Average handle timeAverage handle time (AHT) is a call center metric for the average duration of one transaction, typically measured from the customer’s initiation of the call and including any hold time, talk time and related tasks that follow the transaction. AHT is a prime factor when deciding call center staffing levels.

What affects AHT?

Repeated Customer Interaction: If all the required information is not presented to the customer in one instance, the customer might defect and even if not, it certainly increases the AHT as the customer is probably kept on hold multiple times.

How do call centers reduce average handle time?

10 Ways to Reduce Average Handle Time in a Contact CenterRecord Every Call. … Focus on Agent’s Training and Coaching. … Streamline Agent Workflows and Processes. … Go in for a Dedicated Knowledge Base. … Upgrade Call Routing with Advanced CX Technology. … Quicken Customer Greetings. … Use Robust Contact Center Technology. … Use IVR and Chatbots for Improved Customer Experience.More items…•

What is a good average handle time?

However, Call Centre Magazine used its Erlang calculator to calculate a global standard for AHT that applies to every industry. After reviewing over 190K entries, Call Centre Magazine found that the average handle time for almost all companies is about six minutes and three seconds.

Why is AHT important in a call center?

Things get more complex when a customer has a long wait time and a long handle time. The lower the AHT, the more efficient a call center tends to be operating. It means a representative can handle more calls, more customers can be served, and customers will see resolutions more quickly.

How can I improve my call handling time?

49 Tips for Reducing Average Handling Time (AHT)Gather all information at the start of the call. … Look carefully at the IVR. … Nip problems in the bud by paying special attention to new staff. … Create cheat sheets to help streamline call-handling processes. … Let agents listen to examples of low AHT. … Recruit agents who speak concisely. … Identify silence on calls.More items…•

What is SLA formula?

In most organizations Service Level will be defined as: X percent of calls answered in Y seconds. (For example: 80 percent of the calls should be answered within 20 seconds.) The calculation simply is (number of calls answered in Y seconds / total calls offered) * 100. … So the desired Service Level was well met.

What is average talk time?

Average-Talk-Time (ATT) is the average amount of time agents talk to customers. After-Call-Work (ACW) is the average amount of time an agent takes to wrap-up a call. Average Handle Time is the combination of both ATT and ACW.

What is average speed of answer?

Average speed of answer is defined as the average amount of time it takes for a call center to answer a phone call from a customer. Included in this metric is the time a caller waits in a queue. The time it takes to navigate through an IVR system is not factored in to ASA.

What is ACD call center?

An automated call distribution system, commonly known as automatic call distributor (ACD), is a telephony device that answers and distributes incoming calls to a specific group of terminals or agents within an organization. … Experts claim that “the invention of ACD technology made the concept of a call centre possible.”

What is an acceptable abandon rate in a call center?

A 10% abandon rate is considered high, and conventional wisdom dictates that in abandon rate of 5 to 8% is an industry standard. However, recent studies have shown that in the case of mobile, call abandonment rate can be as high as 20%. Now let’s look at the KPI that feed into a high abandon rate.

How is average wait time calculated in a call center?

To calculate ASA, a call center divides the total amount of waiting time by the number of calls they received in a set period. For instance, if there was a total of 50 minutes of waiting time for 10 calls, then the ASA is five minutes (50/10 = 5).

What is ACW?

The meaning of ACW is After-call work. After-call work refers to the tasks that a contact centre advisor completes after each customer interaction. The tasks that are often involved in ACW, otherwise known as “post-call processing”, include things like: Logging the contact reason.